For Presenters
Information for Chairs and Presenters
Please take your seat at the Next Chair/Moderator Seat, positioned at the front right area of the venue, at least 10 minutes before your assigned session. We kindly request strict adherence to the schedule.
Notice and Request for Presenters
1. Designated Presentations / General Oral Presentations
- Please take your seat at the Next Speaker Seat, positioned at the front left area of the venue, at least 10 minutes before your session. We kindly request strict adherence to the schedule.
- Please strictly adhere to the allotted presentation time.
- If your presentation data was created on Windows, please submit it using a USB flash drive. Media other than USB flash drives cannot be accepted.
- If you will be using a Macintosh, you are required to bring your own laptop to the venue.
- Please complete the preview check and data registration of your presentation at the PC Reception Desk no later than 30 minutes before your scheduled presentation time.
If you are bringing your own computer, it will be collected at the PC Operation Desk located at the front left side of the presentation venue after the preview check. - Details regarding the location and operating hours of the PC Reception Desk are provided below.
Location: Foyer, 2nd Floor, North Wing, Ryukyu Hotel & Resort Nashiro Beach
Date & Time:
November 5 (Thu) — 7:30–17:30
November 6 (Fri) — 7:30–15:30
Important Notice for Presenters Bringing Presentation Data (Windows Users Only)
- Please be seated at the Next Speaker Seat, located at the front left side of the venue, no later than 10 minutes before your session begins.
- A computer running Windows 11 is provided in the presentation hall for use during your session.
- 3. The supported application software is Windows PowerPoint 2021.
Please create your presentation in PowerPoint and use only the following standard OS fonts:
Japanese: MS Gothic, MSP Gothic, MS Mincho, MSP Mincho (4 types only)
English: Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia (9 types only)
Using fonts other than those listed above may result in issues such as misaligned text or paragraphs, garbled characters, or missing text. - Animations and video content are permitted. Please prepare video files that are compatible with Windows 11 and Windows Media Player. WMV or MP4 formats are recommended for reliable playback.
- Please prepare your presentation file, including all embedded video files, so that the total size does not exceed 700 MB.
- Please set your slide size to 16:9.
- As virus transmission through external media has been reported, please ensure that your files are scanned using up to date antivirus software before submission.
- All presentation data submitted for your session will be responsibly deleted by the Secretariat after the conclusion of the Annual Meeting.
Important Notice for Presenters Bringing Their Own Computers
-
While there are no limitations regarding the type of device, operating system, or application you use, external output must be compatible with HDMI. As certain notebook models may require a dedicated conversion adapter for HDMI output, please ensure that you bring all necessary connectors and accessories.
※Connections other than HDMI—such as Mini DisplayPort—cannot be accepted. - Video content may be used, but you are required to verify proper playback at the PC Reception Desk in advance.
- Kindly ensure that your screensaver, power saving features, antivirus notifications, and any password prompts at startup are disabled prior to your presentation.
- Please ensure that you bring your power adapter. Operating your computer on battery power may cause unexpected problems during the presentation.
- It is recommended that you bring a backup copy of your data.
- After your presentation, your computer will be returned at the PC Operation Desk situated at the front left area of the venue. In consideration of space constraints, we respectfully request that you collect your device without delay following the conclusion of your talk.
- Please be advised that Presenter View is not available. Thank you for your kind understanding.
2. Disclosure of Conflicts of Interest (COI) by the Primary Presenter
The first author is required to disclose any applicable conflicts of interest on the second slide of the presentation—immediately after the title and presenter information—following the disclosure outline specified on the Society’s website.
【Sample Slide for COI Disclosure】
No applicable items
Applicable
3. Notice on the Use of Unapproved Medical Devices
In cases where unapproved devices are utilized during a presentation, public disclosure is required at this Annual Meeting. If such disclosure applies to your presentation, kindly provide the relevant information on the third slide.
4. Submission of Manuscripts for Publication in the Society Journal
Please submit the manuscript for journal publication at the time of PC reception. Printed abstracts prepared on your computer are required. The maximum length is 800 characters for general presentations and 1,200 characters for symposium and panel discussion presentations. Should you fail to submit the manuscript, the abstract provided at the time of presentation registration will be used instead.